Visual ClubMate.™ - "Software for Life"
Learn why so many have selected us, as their trusted Club Software Partner!

Fauquier Health
Bay Medical Center
Pacific Health Club
Edward-Elmhurst Health & Fitness Center
Copperfield Racquet & Health Club
Sparrow Michigan Athletic Club

Hospital &
Wellness Centers

An innovative solution for providing patients with the support they need to make lifestyle changes, recover from injury or better manage their condition.

Member Software
BioProfile Software
Wellness Center System

Gym / Fitness &
Health Clubs

Manage your business more efficiently & grow with scalable technology, while employing an easy-to-use solution to boost & retain your fitness center members.

Club Software
Gym Software
Fitness Software

University &
Corporate Facilities

Ability to meet the unique needs of our clients is a testament to the breadth & depth of customizable features & core functionality of our unmatched solution.

Tournament Software
Fitness Center Software
Fitness Management Software

Hotel &
Spa Centers

Loved by clients for its simplicity & an all-in-one package, our solution delivers ivaluable means to streamline operations, automate tasks & grow your business.

Fitness Studio Software
Membership Software
Gym Membership Software

Over 100+ Unique Capabilities
With many member management customizable components

A comprehensive, integrated & modular solution that gives you the ability to easily track detailed information specific to members & their accounts. Designed to improve your staffs' productivity, your club will run more efficiently & will be more profitable when you implement Visual ClubMate.

Prospect/Guest Tracking

Track pertinent psychographic and demographic information, manage communications and advertise to your prospects with ease.

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Capture, store and seamlessly distribute new member contract information electronically, or directly print for quick execution.

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Front Desk Check-In

Validate member's account status, utilizing a vast array of attended or unattended methods, including cards, tags and biometrics.

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Paperless Office

Securely archive and retrieve member specific documents, such as medical records and release forms directly from within the solution. Not only does going paperless clear clutter from your office environment, but it also saves you money and is a great message for your business brand.

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Access/Video Control

Provide your members with a worry-free, secure around-the-clock access to your club with visual validation, including photo and video.

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Earn greater-share of your members' wallet with an all-inclusive incentive management platform, and gain insight into profitable campaigns.

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Pro-actively track, record and evaluate your club's growth and profitability with invaluable insight, custom tailored to your business needs.

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More & More Extra Great Features

Additional set of features that will enable you to achieve operational excellence.


Financial Governance

Visual ClubMate.™ includes a variety of capabilities designed to help you manage the unique financial requirements at clubs or any member based facility. All of these unique features are tightly integrated and post transactions in real-time to a member's account.

Our Sales Professionals are standing by, to provide all details pertaining to any of the below key areas.

  • Accounts Receivable
  • Back Office
  • Credit Book/Series Sales
  • EFT/Credit Cards
  • Gift Cards
  • Inventory Control
  • Point-of-Sale
  • Time Clock
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Financial Governance

Schedule Administration

Schedule Administration

Visual ClubMate.™ booking and schedule system offers your members the ability to book a variety of activities, events, services and facilities online. This includes the following areas.

  • Camps/Classes
  • Courts
  • Lessons
  • Massage
  • Personal Training
  • Rooms/Facilities
  • Spas
  • Tennis Booking

The convenience and efficiency of this interactive tool provides email confirmations and reminders to keep your members engaged in every facet of your club. The reporting options keep the staff informed and increase revenues.

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Wellness Supervision

Three unrivalleled capabilities, that exponentially enhance member engagement and retention, while actively attracts new members. Optimize trainer productivity and maximize customer relationships with personalized tools, established to improve member retention. These three features are as follows.

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Wellness Supervision

Discover Great Services

Our vast expertise enables us to successfully satisfy the most complex and demanding client requirements.


Web Development

Website is a mission-critical application that needs to act like a powerful Sales Center. Let prospective members experience and desire your services through the right content, then capitalize on that emotion by connecting immediately with them. Let us show you how others have achieved this.


Managed IT

Visual ClubMate.™ delivers Managed IT support that keeps your network up and running, and your business operating smoothly. From maintaining your network infrastructure, to delivering software updates and managing security we deliver the best-practice!


Online Marketing

Whether you’re a large, small, private or public entity wishing to promote a program or a service, generate leads, or simply increase brand awareness, we’ll customize a campaign with your objectives in mind. We’ve got the in-house experts to improve your organic rankings.


Hardware Integration

Employing high-performance equipment throughout operations is a must to provide your members with convenient means of engagement, which is why we offer services to assist you in leveraging the most out of your total solution in a simplyfied, all-inclusive environment.

Our Company

As an innovative technology company, since 1995 Visual ClubMate.™ (formerly ASPEN INFORMATION SYSTEMS, INC) - Powered by TORViC Technologies, Inc. is helping industry professionals grow with member-based management technology solutions & professional services, & run their business from Contract Administration to POS. Visual ClubMate.™ offers technology & services designed specifically for the Club Management Professionals.

Our management team comprises business professionals with unparalleled experience supporting corporate clients, clubs, spas, hotels, hospital-based fitness centers, recreation centers, rehabilitation/PT facilities, retirement centers, universities, churches, Jewish community centers, YMCA's, tennis & country clubs in all areas of technology, development, & support.

Our management team has 70+ years of delivering client satisfaction

Vic Cizmarik [ ]

General Manager

  • Technology Integration Specialist
  • Client Satisfaction Strategist
  • Software Investor

John Ullrich [ ]

Founder & Executive Advisor

  • Company Founder
  • Lead System Architect
  • Industry Expert

Branko Ilievski [ ]

VP of Research & Development

  • System Evangelist
  • Technology Innovator
  • Microsoft MVP

At Visual ClubMate.™, we believe that innovation is the leading driver for achieving maximum sustainable business profitability, & we support this via our strategic focus on member-based management software investments.

We listen to our clients!

" actually listen to your clients. Many of the new features in the system clearly came from some of the ideas we presented to you. Your inclusion of these ideas in your new software has helped us make considerable improvements at both our front desk and business offices. We've also been able to significantly reduce some of our operatings costs..."

Sharon George - Assistant General Manager
Pensacourt, Inc.

Premier Partners

Visual ClubMate.™ continuously expands its domain expertise via strategic partnerships with industry leading organizations, in order to deliver leading-edge software technology solutions to its clients. If your organization offers products or services that will add-value to Visual ClubMate's.™ clients, email us directly at


Microsoft Corporation




Mercury Pay


Gulf Management Systems






Our Timeline

A synopsis of our existance, including some major milestones that we've achieved.


...the company and introduction of the first Windows-based software for the Wellness Industry.



...touch-screen application for Point-of-Sale and Front Desk Check-In.



...the DecisionMate™ module to capture all processing data on one report.



...fingerprint Front Desk Check-In capability.



...scanning of driver's license for Front Desk Check-In process.



...Payment Card Industry Data Security Standard (PCI DSS) certification.


Strategic Venture

...with a global vertical-market software development leader, TORViC Technologies, Inc. View details...


What Our Clients Say

With its ease-of-use operations & robust back-office functionality, Visual ClubMate.™ drives client success by Increasing Revenue & Reducing Costs.

"Our two hospital-based fitness centers have used Visual ClubMate.™ for over 15 years. The support provided by Visual ClubMate.™ has been excellent. We are very satisfied!"
Cindy Eggemeyer - Executive Director
Edward Health & Fitness Center

"We find the program very easy to navigate. If support is needed, we get prompt attention, our questions answered & issues resolved in a timely matter. Great product/customer service!"
LeAnn McCusker - Director
Fauquier Health Wellness Center

"Our organization has been with Visual ClubMate.™ for at least 10 years. The Support is superb! They are patient, understanding & very knowledgeable."
Lori Parrish - Wellness Supervisor
Bay Medical HealthPlex Fitness

"Since I switched to Visual ClubMate.™ I can sleep at night knowing my monies will be in my bank the very next day."
John Kudrick - Owner
Copperfield Racquet & Health Club

"The perfect club management solution for our facility. The softrware is thorough & provides the same benefits foudn in more expensive systems designed for the mega firms."
Iveta Fedele - Facility Operator
Vision Health & Fitness Club

"User friendly, well thought out software, & very scalable to meet the many different needs that we have from accounting to tracking & reporting. It is a great company to partner with!"
Anthony DiPierro - Vice President
Pacific Health Club

Pricing Options

Simple pricing, with monthly payment options. The RIGHT EDITION at the RIGHT PRICE with the RIGHT BENEFITS.

Unlimited Simultaneous Users & Kiosks
Ongoing FREE Software Upgrades
Unlimited Toll-Free Support Calls
24/7 Online Service Tools - "Client Care Center"
Complimentary Training Sessions - "System/Industry Best Practice"

  • Professional []
  • Most suitable for member-based clubs that want the "Core-Features" package, to maximize processing productivity.
  • On-Premise -OR- Cloud-Based
    Implementation Available

  • On-Premise: Unmatched!
    Cloud-Based: $199 / Month*
  •  Member Management
  • Sign-Up Today

The Visual ClubMate.™ Promise

As your needs change and your business grows, we guarantee a path from your current system to any one of our fully-supported, regularly-enhanced, mission-critical software technology solutions. This ongoing industry and system enhancement commitment makes Visual ClubMate.™ the first choice for Club Management Professionals seeking world-class software technology solutions and services.

Contact Us

Tell us about your business needs, and a Visual ClubMate.™ expert will contact you shortly.

Visual ClubMate.

Powered by TORViC Technologies, Inc.
40 E. Main Street, Suite 532
Newark, DE 19711

General Inquiries
P: (800) 414-0343 ext.0
F: (302) 721-6266

Sales Inquiries
P: (800) 414-0343 ext.109

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